EAST SUSSEX COUNTY COUNCIL’S FORWARD PLAN

 

The Leader of the County Council is required to publish a forward plan setting out matters which the Leader believes will be the subject of a key decision by the Cabinet, individual Cabinet member or officer in the period covered by the Plan (the subsequent four months). The Council’s Constitution states that a key decision is one that involves

 

(a)    expenditure which is, or the making of savings which are, significant having regard to the expenditure of the County Council’s budget, namely above £500,000 per annum; or

 

(b)    is significant in terms of its effects on communities living or working in an area comprising two or more electoral divisions.

 

As a matter of good practice, the Council's Forward Plan includes other items in addition to key decisions that are to be considered by the Cabinet/individual members. This additional information is provided to inform local residents of all matters to be considered, with the exception of issues which are dealt with under the urgency provisions.  Only key decisions to be taken by officers are included.

 

For each decision included on the Plan the following information is provided:

 

-          the name of the individual or body that is to make the decision and the date of the meeting or relevant time period for an officer decision

-          the title of the report and decision to be considered

-          groups that will be consulted prior to the decision being taken

-          a list of documents that will be considered when making the decision

-          the name and telephone number of the contact officer for each item.

 

The Plan is updated and published every month on the Council’s website two weeks before the start of the period to be covered.

 

Meetings of the Cabinet/individual members are open to the public (with the exception of discussion regarding reports which contain exempt/confidential information). Copies of agenda and reports for meetings are available on the website in advance of meetings. Key decisions taken by officers will not be taken at a meeting – documents listed can be made available on request to the contact officer, with the exception of those which contain exempt/confidential information.

 

For further details on the time of meetings and general information about the Plan please contact Andy Cottell at County Hall, St Anne’s Crescent, Lewes, BN7 1UE, or telephone 01273 481955 or send an e-mail to andy.cottell@eastsussex.gov.uk.  For further detailed information regarding specific issues to be considered by the Cabinet, individual Member or officer please contact the named contact officer for the item concerned.

EAST SUSSEX COUNTY COUNCIL

County Hall, St Anne’s Crescent, Lewes, BN7 1UE 

 

For copies of reports or other documents please contact the officer listed on the Plan or phone 01273 335274.

 

 

FORWARD PLAN – EXECUTIVE DECISIONS (including Key Decisions) –1 December 2021 TO 31 March 2022

Additional notices in relation to Key Decisions and/or private decisions are available on the Council’s website.

 

Cabinet membership:

 

Councillor Keith Glazier - Lead Member for Strategic Management and Economic Development

Councillor Nick Bennett – Lead Member for Resources and Climate Change

Councillor Rupert Simmons – Lead Member for Economy

Councillor Claire Dowling  – Lead Member for Transport and Environment

Councillor Carl Maynard  – Lead Member for Adult Social Care and Health

Councillor Bob Bowdler – Lead Member for Children and Families

Councillor Bob Standley – Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

Date for Decision

Decision Taker

Decision/Key Issue

Decision to be taken wholly or partly in private (P)  or Key Decision (KD)

Consultation

 

List of Documents to be submitted to decision maker

Contact Officer

<PI1>

7 Dec 2021

Lead Member for Economy

 

University of Brighton @ Eastbourne consultation

To consider the formal response to the University of Brighton @ Eastbourne consultation on its proposal to move its current provision from its campus at Eastbourne and LEAF hospital (in Eastbourne) to its Falmer campus by start of 2024-25 academic year

 

KD

 

 

Report, other documents may also be submitted

 

Richard Dawson

 

07917 210721

</PI1>

<PI2>

8 Dec 2021

Lead Member for Adult Social Care and Health

 

Procurement of the Integrated Community Equipment Service

Approval to commence procurement of the Integrated Community Equipment Service and of the preferred procurement approach.
The new contract for the provision of the East Sussex Integrated Community Equipment Service will commence on 1st April 2023, replacing the existing contract which started in September 2016.
The service provider is responsible for the procurement, delivery, collection, repair, maintenance, decontamination and disposal of community equipment including pressure relief mattresses, beds and hoists, walking aids, chair and bed raisers, commodes and toilet aids and support rails as prescribed by health and social care staff for residents of East Sussex.

 

KD

 

 

Report, other documents may also be submitted

 

Sally Reed

 

01273 481912

</PI2>

<PI3>

13 Dec 2021

Lead Member for Transport and Environment

 

Petition for increased safety measures – Robertson’s Hill, Hastings

Petition for increased safety measures – Robertson’s Hill, Hastings. A petition was submitted to the County Council on 23 July 2021 and needs to be considered by Lead Member for Transport & Environment

 

 

 

 

 

 

Report, other documents may also be submitted

 

Victoria Bartholomew

 

01424 724284

 

</PI3>

<PI4>

13 Dec 2021

Lead Member for Transport and Environment

 

Petition to address speeding and overtaking along Whatlington Road in Battle from Caldbec Hill to Punchbowl Corner

To consider the petition calling on the County Council to address speeding and overtaking along Whatlington Road from Caldbec Hill to Punchbowl Corner in Battle.

 

 

 

 

Local Member

 

Report, other documents may also be submitted

 

Helen Pain

 

0345 6080193

</PI4>

<PI5>

13 Dec 2021

Lead Member for Transport and Environment

 

To consider a request to introduce a speed restriction in Milton Street, Long Man

Petition to consider a request to introduce a speed restriction in Milton Street, Long Man. A petition was submitted to the County Council on 23 July 2021 and needs to be considered by the Lead Member for Transport and Environment

 

 

 

 

Local Member

 

Report, other documents may also be submitted

 

Jo Reed

0345 60 80 193

</PI5>

<PI6>

13 Dec 2021

Lead Member for Transport and Environment

 

Approval of the updated Library and Information Service Strategic Commissioning Strategy 2022/23 to 2027/28

The Lead Member is requested to agree the Updated Libraries Strategic Commissioning Strategy 2022/23 to 2027/2028 and implementation to ensure the Library and Information Service continues to support residents’ needs

 

KD

 

 

Report, other documents may also be submitted

 

Rhona Drever

 

07876 036901

</PI6>

<PI7>

13 Dec 2021

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

Final decision on the proposal to lower the age range at Cradle Hill Community Primary School

To take the final decision on the proposal to lower the age range at Cradle Hill Community Primary School

 

 

 

 

 

 

Report, other documents may also be submitted

 

Jane Spice

 

01323 747425

</PI7>

<PI8>

14 Dec 2021

Cabinet

 

Annual Accounts for Lewes Charitable Trust

Annual position statement of accounts for onward submission to Charity Commission

 

 

 

 

 

 

Report, other documents may also be submitted

 

Samantha McManus

 

01273 482080

</PI8>

<PI9>

14 Dec 2021

Cabinet

 

Council Monitoring: Quarter 2 2021/22

To consider the Council Monitoring report
for the second quarter of the financial year
2021/22 as part of the Council's Reconciling
Policy, Performance and Resources
(RPPR) budget monitoring process.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Victoria Beard

 

07919 298416

</PI9>

<PI10>

14 Dec 2021

Cabinet

 

The LAC Annual Report 2020-2021

Cabinet are asked to receive and consider the Annual Report for the LAC service in their role as Corporate Parents. This will be presented on behalf of the Corporate Parenting Panel which is chaired by a member of the panel who has been elected by the panel to act as chair.

 

 

 

 

The report has previously been considered by the elected members who form the Corporate Parenting Panel.

 

Report, other documents may also be submitted

 

Liz Rugg

 

01273 481274

 

</PI10>

<PI11>

14 Dec 2021

Cabinet

 

Treasury Management Annual Report 2020/21 and mid-year report 2021/22

To consider a report on the review of
Treasury Management performance for
2020/21 and the outturn for the first six
months of 2021/22, including the economic
factors affecting performance, the
Prudential Indicators and compliance with
the limits set within the Treasury
Management Strategy.

 

 

 

 

 

Report, other documents may also be submitted

 

Ian Gutsell

 

01273 481274

</PI11>

<PI12>

December 2021

Chief Operating Officer

 

Award of contracts for supply of mobile phones

To approve the award of contract to the recommended supplier for the supply of replacement mobile required to refresh the existing corporate estate.

 

P

 

KD

 

 

Report, other documents may also be submitted

 

Matt Scott

 

07552 286752

</PI12>

<PI13>

14 Dec 2021

Lead Member for Resources and Climate Change

 

Land at Woollards Field

To declare surplus ESCC freehold land at Woollards Field, Brighton with disposal to BHCC.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Zoe Tweed

 

01273 336104

</PI13>

<PI14>

14 Dec 2021

Lead Member for Resources and Climate Change

 

Orbis Partnership Governance

To agree amended governance arrangements for the Orbis Partnership

 

 

 

 

 

 

Report, other documents may also be submitted

 

Phil Hall

 

07857 655532

</PI14>

<PI15>

14 Dec 2021

Lead Member for Resources and Climate Change

 

Former Forest Row Household Waste Recycling Centre - disposal

To agree the disposal of the former Forest Row Household Waste Recycling Centre to the preferred purchaser following the marketing of the site, including declaring the land comprising Station Road, Forest Row surplus to the Council’s requirements and agreeing its disposal to the preferred purchaser.

 

P

 

 

Report, other documents may also be submitted

 

Nigel Brown

 

07394 410630

</PI15>

<PI16>

14 Dec 2021

Lead Member for Resources and Climate Change

 

Supplementary lease of land at Swan Barn Household Waste Recycling Site

Approval to take a supplementary lease to the year 2080. The existing lease for the Swan Barn Household Waste Recycling Site ends 2080. The supplementary lease is required to accommodate the expansion of the operational Household Waste Recycling Site for the same period. The land leased in will be subsequently leased out to the waste contractor.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Zoe Tweed

 

01273 336104

</PI16>

<PI17>

20 Dec 2021

Lead Member for Resources and Climate Change

 

Approval of a Lease for Business Space Accommodation.

Approval of a lease for business space accommodation to meet the operational requirements of the Communities, Economy and Transport Department.
The decision required is to agree that the Council will take a commercial lease and to delegate authority to the Chief Operating Officer to sign the final lease agreements.

 

P

 

KD

Local Member

 

Report, other documents may also be submitted

 

Peter Smith

 

01273 337647

 

</PI17>

<PI18>

12 Jan 2022

Lead Member for Adult Social Care and Health

 

Domestic Abuse Accommodation and Support Strategy for Sussex

To agree the Domestic Abuse Accommodation and Support Strategy for Sussex.

The domestic Abuse Act 2021 requires local authorities to publish a strategy setting out how they will protect and assist survivors of domestic abuse in safe accommodation. In Sussex we have developed a draft strategy that covers East and West Sussex and Brighton & Hove.

 

KD

 

 

Report, other documents may also be submitted

 

Michaela Richards

 

07895 208 804                      

</PI18>

<PI19>

14 Jan 2022

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

East Sussex Childcare Sufficiency Assessment 2022-2023

To approve the publication of the East Sussex Childcare
Sufficiency Assessment for 2022 to 2023.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Jane Spice

 

01323 747425

</PI19>

<PI20>

14 Jan 2022

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

Dedicated Schools Grant  2022/23

The Dedicated Schools Grant (DSG) allocations are notified to the Local Authority in December and the DSG budget requires approval.

The Lead Member is recommended to approve the DSG for 2022/23.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Ed Beale

 

07701 394783

</PI20>

<PI21>

14 Jan 2022

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

Proposed Specialist Facility at All Saints CE Primary School, Bexhill

To seek Lead Member approval to a publish statutory notice in respect of a proposal to establish a specialist facility at All Saints CE Primary School, Bexhill.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Gary Langford

 

01273 481758

 

</PI21>

<PI22>

17 Jan 2022

Lead Member for Transport and Environment

 

Petition - the residents of the Parish of Willingdon and Jevington ask East Sussex County Council to place a speed hump just before the entrance of Green Lane

To consider the response to the petition calling for a speed hump to help reduce the speed of traffic before a serious accident occurs.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Michael Higgs

 

01273 482106

 

</PI22>

<PI23>

17 Jan 2022

Lead Member for Transport and Environment

 

A259 Denmark Place/A2101 Albert Road, Hastings, pedestrian crossing improvements.

East Sussex County Council are proposing to implement a new signalised pedestrian crossing facility across the western arm of the A259 Denmark Place/A2101 Albert Road junction in Hastings. Additionally, it is proposed to remove the existing staggered pedestrian crossing on the eastern arm of the junction and replace it with a straight-across crossing and to provide a signalised crossing over Albert Road. The report summarises the responses to the stakeholder consultation and public ‘infotation’ and seeks approval to continue to the detailed design stage and construction.

 

KD

 

 

Report, other documents may also be submitted

 

Deborah Parker

 

01273 336685

</PI23>

<PI24>

17 Jan 2022

Lead Member for Transport and Environment

 

Viridor in East Sussex Community Fund

East Sussex County Council has a contract for the processing and disposal of dry mixed recyclables. The contractor is committed to Social Value and has proposed a Community Fund for local projects that deliver economic benefit.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Laura Tafa

 

07919 298462

</PI24>

<PI25>

20 Jan 2022

Lead Member for Resources and Climate Change

Firstfields Resource Centre - disposal of freehold

Disposal of the freehold of Firstfields Resource Centre

 

P

 

 

 

Report, other documents may also be submitted

 

Zoe Tweed

 

01273 336104

</PI25>

<PI26>

25 Jan 2022

Cabinet

 

Conservators of Ashdown Forest Budget 2022/23

To approve the draft Conservators of Ashdown Forest budget for the financial year 2022/23 and to consider the contribution from the Trust Fund.

 

KD

 

 

Report, other documents may also be submitted

 

Ian Gutsell

 

01273 481399

</PI26>

<PI27>

25 Jan 2022

Cabinet

 

Reconciling Policy, Performance and Resources (RPPR) 2022/23: Draft Council Plan

To ask Cabinet to approve the draft Council Plan, Council Tax levels, Revenue Budget, and Capital Programme for 2022/23 for recommendation to the County Council (including Savings Proposals, Equality Impact Assessment, Engagement and Scrutiny feedback).

 

KD

 

 

Report, other documents may also be submitted

 

Claire Lee

 

07523 930526

</PI27>

<PI28>

25 Jan 2022

Cabinet

 

Treasury Management Strategy 2022/23

To approve the Treasury Management Policy and Strategy for 2022/23. This includes setting the Prudential Indicators as set out in the Prudential Code and approving the Minimum Revenue Provision policy statement and the Annual Investment Strategy for 2022/23.

 

KD

 

 

Report, other documents may also be submitted

 

Ian Gutsell

 

01273 481399

</PI28>

<PI29>

25 Jan 2022

Lead Member for Strategic Management and Economic Development

 

Coronavirus Contingency Arrangements

To review the temporary measures agreed by the Leader in July 2021 in relation to the coronavirus pandemic.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Stuart McKeown

 

01273 481583

</PI29>

<PI30>

17 Feb 2022

Lead Member for Resources and Climate Change

 

Ringmer Swimming Pool

To consider the outcome of the market testing exercise to ascertain expressions of interest in the future management of the Ringmer Swimming Pool.

 

 

 

 

Local Member

 

Report, other documents may also be submitted

 

Pauline Young

 

01273 481180

</PI30>

<PI31>

17 Feb 2022

Lead Member for Resources and Climate Change

 

St Helens Down (land at)

To declare surplus land at St Helens Down formerly the site of the building known as Ridgeway, and to agree the disposal of the St Helens Down site formed of the site of three demolished buildings (Pinehill Day Centre, Mount Denys and Ridgeway)

 

P

Local Member

 

Report, other documents may also be submitted

 

Zoe Tweed

 

01273 336104

</PI31>

<PI32>

17 Feb 2022

Lead Member for Resources and Climate Change

 

Transfer of freehold of the Cuckoo Trail

Transfer of that part of the Cuckoo Trail that is held freehold by East Sussex County Council to Wealden District Council subject to due diligence

 

KD

 

 

Report, other documents may also be submitted

 

Zoe Tweed

 

01273 336104

</PI32>

<PI33>

21 Feb 2022

Lead Member for Transport and Environment

 

Notice of Motion - 20mph speed limits near schools

To consider the Notice of Motion proposed by Councillor Holt regarding 20mph speed limits near schools

 

 

 

 

 

 

Report, other documents may also be submitted

 

Brian Banks

 

01424 724558

 

</PI33>

<PI34>

22 Feb 2022

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

Determine Admission Arrangements for 2023-24

To determine the admission arrangements for Community and Voluntary Controlled schools in East Sussex for the 2023-24 academic year (and the co-ordinated schemes of admission for the same year), as required by the School Admissions Code 2021.

 

KD

 

 

Report, other documents may also be submitted

 

Jo Miles

 

01273 481911

</PI34>

<PI35>

14 Mar 2022

Lead Member for Transport and Environment

 

Formation of the South East Coast Path National Trail Partnership

The Partnership will manage the Medway to Shoreham section of the England Coast Path, a new National Trail around the coast of England. As well as East Sussex, the Partnership will also involve Brighton & Hove City Council, South Downs National Park Authority, Kent County Council and Medway Council.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Andrew Le Gresley

 

0345 6080193

</PI35>

<PI36>

14 Mar 2022

Lead Member for Transport and Environment

 

Petition calling on the County Council to address cycling measures in Alexandra Park, Hastings

The petition "calls upon East Sussex County Council to remove their support for a shared cycle/pedestrian pathway through the lower part of Alexandra Park, between Dordrecht Way and Bethune Way. Otherwise there will be inevitable conflict between pedestrians, children, dogs, buggies, cyclists, the elderly and the blind."

 

 

 

 

 

 

Report, other documents may also be submitted

 

Tracey Vaks

 

01273 482123

</PI36>

<PI37>

14 Mar 2022

Lead Member for Transport and Environment

 

Petition to extend the 40mph speed limit on the A2100 London Road, Battle

To consider the petition calling on the County Council to extend the 40mph speed limit beyond that being proposed for the new Lillybank development to a suitable location north of Canadia Road. The limit is being extended as part of a Section 106 Agreement for the Millwood Homes development (Lillybank Farm), and an extension north of Canadia Road will help protect vulnerable residents from the excessive speeding frequently endangering lives

 

 

 

 

 

 

Report, other documents may also be submitted

 

Helen Pain

 

0345 6080193

</PI37>

<PI38>

31 Mar 2022

Lead Member for Resources and Climate Change

 

Write off of debt 2021/22

 

P

 

KD

 

 

Report, other documents may also be submitted

 

Emma L Brown

 

01273 337474

</PI38>

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